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Executive Assistant Job Offer in Dubai, UAE
Description of the Executive Assistant Job Offer in Dubai, UAE
Morgan Mallet International Dubai is a prestigious luxury hospitality, household staffing, and yacht crew agency, renowned for delivering exceptional services to our discerning clients worldwide.
We are seeking an experienced a French and English Speaker Executive Assistant to join our dynamic team in Dubai.
If you are a dedicated and skilled professional, we invite you to be a part of our esteemed organization.
As Executive Assistant at Morgan Mallet International Dubai, you will be an integral part of our team, providing essential support to our executive leadership.
Your role will encompass a wide range of responsibilities, ensuring the smooth operation of our office and contributing to our commitment to excellence.
We are seeking an experienced a French and English Speaker Executive Assistant to join our dynamic team in Dubai.
If you are a dedicated and skilled professional, we invite you to be a part of our esteemed organization.
As Executive Assistant at Morgan Mallet International Dubai, you will be an integral part of our team, providing essential support to our executive leadership.
Your role will encompass a wide range of responsibilities, ensuring the smooth operation of our office and contributing to our commitment to excellence.
Keys Responsibilities
Administrative Support: Provide comprehensive administrative support to the executive team, managing calendars, handling phone calls, emails, and correspondence, and prioritizing tasks effectively.
Language Proficiency: Utilize your proficiency in both French and English to facilitate seamless communication with international clients, candidates, and partners.
Client Relations: Assist in managing client relationships, attend meetings, and ensure clients receive the highest level of service and satisfaction.
Document Management: Prepare, proofread, and edit documents, reports, presentations, and proposals with precision and attention to detail.
Travel Arrangements: Coordinate complex travel itineraries, including flights, accommodations, visas, and ground transportation, for executives and clients.
Event Coordination: Support in planning, organizing, and executing high-profile events, conferences, and seminars.
Financial Administration: Manage expense reports, process invoices, and assist in financial record-keeping.
Project Management: Collaborate with the executive team on various projects, tracking progress, and ensuring deadlines are met.
Office Operations: Oversee office supplies, equipment maintenance, vendor relationships, and general office organization.
Confidentiality: Maintain strict confidentiality when handling sensitive information, contracts, and agreements.
Research: Conduct market research, gather data, and prepare reports to support decision-making.
Team Liaison: Act as a key point of contact between the executive team and other departments, facilitating effective communication and collaboration.
Problem Solving: Address unexpected challenges proactively and find efficient solutions to ensure operational efficiency.
Personal Assistance: Provide personal assistance to executives as needed, including managing personal appointments and tasks.
Language Proficiency: Utilize your proficiency in both French and English to facilitate seamless communication with international clients, candidates, and partners.
Client Relations: Assist in managing client relationships, attend meetings, and ensure clients receive the highest level of service and satisfaction.
Document Management: Prepare, proofread, and edit documents, reports, presentations, and proposals with precision and attention to detail.
Travel Arrangements: Coordinate complex travel itineraries, including flights, accommodations, visas, and ground transportation, for executives and clients.
Event Coordination: Support in planning, organizing, and executing high-profile events, conferences, and seminars.
Financial Administration: Manage expense reports, process invoices, and assist in financial record-keeping.
Project Management: Collaborate with the executive team on various projects, tracking progress, and ensuring deadlines are met.
Office Operations: Oversee office supplies, equipment maintenance, vendor relationships, and general office organization.
Confidentiality: Maintain strict confidentiality when handling sensitive information, contracts, and agreements.
Research: Conduct market research, gather data, and prepare reports to support decision-making.
Team Liaison: Act as a key point of contact between the executive team and other departments, facilitating effective communication and collaboration.
Problem Solving: Address unexpected challenges proactively and find efficient solutions to ensure operational efficiency.
Personal Assistance: Provide personal assistance to executives as needed, including managing personal appointments and tasks.
Profile requirement
- Fluency in both French and English is mandatory.
- Able to travel all over the world with the CEO.
- Proven experience as an executive assistant or in a similar role, preferably in a luxury hospitality or service industry.
- Exceptional organizational skills, attention to detail, and time management.
- Strong communication and interpersonal abilities.
- Proficiency in MS Office Suite and other relevant software.
- Ability to work independently, prioritize tasks, and meet deadlines.
- Discretion, confidentiality, and a professional demeanor.
- Flexibility to adapt to a fast-paced, dynamic environment.
- Based in UAE already is a must.
Job Condition
- Full time.
- Flexible.
- Able to travel worldwide.
- Start Asap.
Executive Assistant Salary
Salary: To be discussed, visa sponsor + medical insurance.
Information about the role
Ad reference: 2262 DUC Post on 15/01/2024 by Morgan & Mallet International |
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This vacancy is managed by Household & Domestic Staff Recruitment Agency Dubai UAE Address: Morgan & Mallet International Sentro Business Center 1107, 11th Floor Sheikh Zayed Road The Onyx Tower 2 The Greens, Dubai, United Arab Emirates |
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