Full-Time Personal Assistant job in Miami Beach, Florida, USA
Job description
We are seeking a highly proactive Personal Assistant to oversee residential construction projects, manage household operations, and provide comprehensive personal support to the principals.
This is a full-time, position for a professional who operates independently, takes ownership of projects, and ensures seamless execution without constant direction.
The ideal candidate is experienced in private households, comfortable managing vendors and property-related matters, and capable of handling both administrative and hands-on coordination responsibilities.
Responsibilities
- Oversee ongoing residential construction projects, including pool installation and home remodeling.
- Act as on-site point of contact for contractors and service providers.
- Monitor progress, timelines, and quality of work.
- Ensure vendors arrive on schedule and deliver agreed-upon standards.
- Follow up on project milestones and proactively resolve issues.
- Remain present during key construction phases, particularly when principals are traveling.
- Identify property-related needs and coordinate maintenance accordingly.
- Ensure the home remains organized, functional, and well-maintained.
- Coordinate household vendors and service appointments.
- Manage grocery shopping and household supply procurement.
- Oversee light household organization and laundry coordination.
- Handle ordering of household items and necessary supplies.
- Support logistical needs related to the property and daily operations.
- Manage calendar scheduling and time coordination.
- Handle personal logistics and task execution for the principals.
- Coordinate vehicle storage logistics, including scheduling pick-up and drop-off.
- Liaise with external professionals as needed.
- Manage property-related financial tasks, including oversight of property taxes, utility payments, and recurring household expenses.
- Utilize QuickBooks or similar systems for tracking and organization of financial records.
- Handle communications and correspondence on behalf of the principals when required.
- Operate with discretion and professionalism in all matters.
- Oversee daily care and coordination for the family dog.
- Schedule and manage veterinary appointments and pet-related services.
- Ensure consistent pet care standards.
Requirements
- Proven experience as a Personal Assistant, House Manager, or in a similar private household role.
- Experience managing residential construction or remodeling projects.
- Strong vendor management and coordination skills.
- Financial organization skills, including familiarity with QuickBooks or similar systems.
- Exceptional organizational and time-management abilities.
- Self-directed, high-agency professional capable of working without supervision.
- Tech-savvy and comfortable using digital tools and scheduling systems.
- Strong problem-solving abilities and sound judgment.
- Professional communication skills.
- Must be comfortable overseeing construction environments.
- Flexibility required during project phases and time-sensitive situations.
Work conditions
- Position: Full-Time Personal Assistant
- Location: Miami Beach, Florida
- Schedule: Monday to Friday, 9:00 AM – 5:00 PM
Salary
Marina Shevchenko is a dedicated professional with a decade-long journey at Morgan & Mallet International, beginning part-time in 2014 and transitioning to full-time in 2015. Specialising in client and candidate relations, she excels in catering to individuals from the UK, US, and Eastern Europe. Fluent in English, Ukrainian, and Russian, Marina's multilingual skills facilitate seamless communication. Her role extends beyond borders, having managed Morgan & Mallet's offices in the UK and Ukraine. Marina's passion lies in understanding the distinct requirements of clients and candidates, ensuring perfect matches that align with their goals and personalities. She thrives on forging lasting connections and delivering exceptional service.
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