Family office manager

Family office manager working for a private family

The role of a family office manager is to provide administrative and operational support to high net-worth families. The manager’s responsibilities include managing schedules, overseeing finances and coordinating travel arrangements. Family office managers ensure the smooth running of the family’s business affairs, assist with estate planning and help manage the family’s activities.

They may need to work with other staff members, such as butler, chauffeurs, and nannies. Morgan & Mallet International recruits the best candidates for this position. Below is the full family office manager job description. It contains all the information you’ll need to understand this challenging role.

  • Primary missions: manage administrative tasks for wealthy families
  • Live-out
  • Salary: $31,000 to $130,000 per year
  • Type of job: family office

Missions and responsibilities

The main task of the family office employee is to manage the lifestyle, affairs, and all the private rights of each person in the family. He or she is responsible for the management of all suppliers, banking relations, all correspondence, the communications department, and the organisation with members of the household staff of each employer’s property.

The team may include a tax attorney, who is responsible for the family’s investments and financial flows, as well as optimising tax payments. This role has a high level of responsibility. Duties and responsibilities may include:

  • managing the administrative tasks of your clients;
  • preparing meeting agendas and documentation;
  • scheduling and coordinating calls, often across multiple time zones;
  • analysing the performance of personal investments;
  • managing various real estate properties and the financial matters associated with each;
  • working with your client’s management and staff at all levels to provide tax services;
  • coordinating estate planning matters;
  • maintaining the strictest confidentiality at all times.

How to become a family office manager?

This role typically requires a certain level of education and experience.

Education and skills

As for the education required, the perfect candidates would have a bachelor’s degree in one of the following fields: Accounting, Education, Finance, Business, Management, MBA, Communication…

The skills that clients look for in a family office manager include:

  • good knowledge of office software (Word, Excel, PowerPoint);
  • strong writing and editing skills;
  • ability to manage and prioritize multiple tasks with strong attention to detail;
  • high degree of flexibility and resourcefulness;
  • flexibility to work additional hours as required to meet the client needs.

Experience

The client will be looking for candidates with a certain level of experience. Typically, you would have 3-5 years of experience in a similar role, such as an experience with human resources systems, to take on this challenging role. Morgan & Mallet International recruits family office candidates who provide at least three references from previous employers. To learn more about our recruiting  process, please visit our candidate registration page.

Work conditions

Family office teams typically work in full-time jobs, often in the family’s home office. They usually work around 40 hours per week, but additional hours may be required.

Salary

Salaries vary widely depending on factors such as location and experience. Average salaries range from $31,000 to $130,000 per year

Similar jobs

Similar related jobs include secretary and estate manage. Family office managers often work with other household staff.

Secretary

A family office secretary performs a variety of functions such as scheduling travel, working with clients, and other basic office duties. Her or his role may be a complementary to that of a family office manager.

Estate manager

An estate manager oversees the organisation and operation of all of the employer’s properties, managing maintenance, major projects, and complex financial and administrative tasks. This may require a family office manager to work with the estate manager.

Top cities to find jobs as a family office manager

Major cities offer the most job opportunities for family office managers: Miami, New York City, San Francisco, Los Angeles, Dubai, Toronto, Hong Kong, Paris, Monaco, London, Geneva… 

Family office manager perspectives

Family office jobs offer diverse career opportunities, such as Chief Information Officer (CIO). Their position allows them to move between family offices and to transition to other roles in the financial services industry.

Example of a family office manager job description

Below is an example of a Family Office Manager job description. This job offer is for a client based in Miami Beach, Florida, USA.

Job duties and responsibilities

  • Schedule and monitor all contractor bookings
  • Process invoices
  • Oversee house inventory
  • Supervise domestic staff
  • Liaison with Family Members and their office in London
  • Maintenance Plan – To check and ensure house maintenance has been scheduled and put in place for each season
  • Organization
  • Hiring/Firing (HR)
  • Quality Control
  • House budgeting / accounting preparation
  • House moving logistics
  • Implement peak / off-peak staffing
  • Ensuring all insurance policies and necessary contracts are in place

Profile requirement

  • Experience in a similar position
  • Ideally HR / Payroll background
  • All-rounder, very hands-on person (no delegation)
  • Located close to Miami Beach
  • Attention to detail
  • Positive ‘can-do’ attitude
  • Able to provide a high level of service
  • Able to work independently without much supervision
  • Driver’s licence
  • Eligible to work in the USA
  • Flexible and adaptable
  • Hardworking and professional

Job conditions

  • Full-time: 40 hours per week over 5 days per week – with potential to work overtime
  • Live-out
  • $120,000 – 125,000 per year; excellent bonuses, paid time off; annual salary review.

Frequently asked questions about family office manager

What qualifications do I need to become a family office manager?

To become a family office manager, you’ll need to have a bachelor’s degree in one of the following fields: accounting, finance, business, management, MBA, communication.

Is previous experience in private service necessary to find a family office manager job?

Previous experience is necessary to find a family office manager job. The employer will be looking for a manager with 3 to 5 years of experience in a similar role. Experience with Human Resources systems is an advantage for this job.

What are the typical working hours for a family office manager?

A family office manager usually works full-time, typically 40 hours a week. Additional hours may be required depending on the client’s needs.

Can a family office manager role lead to other opportunities?

Absolutely. You’ll work closely with wealthy families and learn about their activities. In addition to valuable networking opportunities, you may even find a job in the financial services industry.

Are you a recruiter? Hire a family office manager

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