Personal Assistant and Household Manager job (M/F) in Dubai, UAE
Job description
A private family is seeking a highly organised, discreet, and resourceful Personal Assistant /Household Manager to support their household in Palm Jumeirah, Dubai.
The immediate assignment is to support a UHNW Executive, with support for their office as needed.
The family recently relocated from Estonia and currently has a driver and a housemaid. The role will focus on managing the family’s day-to-day personal and household requirements, including schedules, appointments, errands, travel, children’s activities, pet arrangements, and household logistics.
The successful candidate will work closely with the existing household staff, proactively manage daily tasks, anticipate the family’s needs, and ensure the smooth running of the household with a high level of discretion and professionalism.
Responsibilities
- Oversee and coordinate the child’s schedule, including extracurricular activities, school requirements, and play dates.
- Manage vet appointments for the family dog and follow up on yearly vaccinations.
- Manage the Principal’s personal appointments, reservations, and errands.
- Manage a complex, frequently changing calendar across multiple time zones, proactively
resolving conflicts and prioritising commitments. - Coordinate all travel arrangements (flights, visas, ground transport, itineraries) for the
Principal and family, covering both business and personal travel. - Plan and coordinate family logistics and special occasions or events.
- Coordinate with household staff, drivers, and property management across the Principal’s residences.
- Arrange courier export and import shipments, as required.
- Support with detailed expense tracking, invoice processing, and administrative recordkeeping
- Ensure all documentation (e.g., passports, residency, education records) remains valid and
up to date. - Liaise discreetly with international service providers, embassies, and medical and
educational institutions. - Anticipate needs and proactively resolve issues before they require the Principal’s attention.
- Monitor changing requests and quickly adjust plans as needed.
- Always maintain absolute confidentiality.
Requirements
- 3–5+ years of experience as a Personal Assistant, Lifestyle Manager, or in a Family Support role, within a family office, private client, or UHNW household context.
- Based in Dubai, UAE
- Fluent English (spoken and written); Russian a plus.
- Impeccable discretion and a demonstrated ability to handle highly confidential and sensitive information.
- Strong organisational skills with the ability to manage competing priorities under pressure.
- Comfortable with flexible hours, including occasional evenings and weekends.
- Proficient with standard office and scheduling tools (e.g. Outlook/Google Workspace).
- Familiarity with AI tools a plus.
- Valid driving licence a plus.
Preferred Attributes
- Calm, unflappable demeanour with excellent judgement under ambiguity.
- Polished, professional presentation and interpersonal style.
- Genuine service orientation anticipates needs rather than waiting for instruction.
- Resourceful and enjoys problem solving.
- Trustworthy with a track record of long, stable tenures in similar roles.
Work conditions
- Employment Type: Full Time
- Location: Palm Jumeirah, Dubai, UAE
- Working Arrangement: Live-out
- Working Schedule: 5 days per week, following regular working hours. Due to the nature
of the role, the candidate should be open to working after hours should the need arise. - Travel: Only as required
- Start Date: Immediate
- Visa & Benefits: Visa sponsorship, medical insurance, and an annual flight ticket will be
provided in accordance with UAE labour law.
Salary
The epitome of dedication and passion as a recruitment consultant at Morgan and Mallet International.
His responsibilities encompass every aspect of the recruitment process, from initial job postings to final candidate selection. Meticulously screens resumes, arranges interviews, and maintains a comprehensive database of potential hires. He’s the bridge between the company and the candidates, communicating effectively and ensuring a smooth journey throughout the hiring process. He understands the importance of finding the perfect match for each role and goes above and beyond to make it happen. With his unwavering commitment, he ensures that both the clients and their candidates receive the utmost satisfaction from their recruitment experience.
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