Assistant Facilities Manager job (M/F) in San Francisco Bay, USA
Job description
A prestigious UHNW private estate in the San Francisco Bay Area is seeking an Assistant Facilities Manager to support the operation and maintenance of this exceptional property.
Reporting to Facilities/Residences management, this role ensures that all property systems, vendor relationships, and maintenance activities are managed to the highest standards.
This position offers a unique opportunity to work in a luxury residential environment where attention to detail, proactive problem-solving, and discretion are paramount.
The successful candidate will play a vital role in maintaining the estate's operational excellence and supporting the comfort and safety of the Principal, family, and guests.
Responsibilities
- Conduct routine property inspections and proactively identify maintenance, repair, or safety needs
- Support maintenance of residential systems including HVAC, electrical, plumbing, lighting, AV/network, pools/spas, and specialty systems
- Track preventative maintenance schedules, service records, warranties, work orders, and outstanding issues
- Coordinate and supervise vendors, contractors, and service providers to ensure timely and quality work completion
- Assist with repairs, installations, renovations, and property projects, including tracking follow-ups and punch-list items
- Support pre-arrival property readiness for the Principal, family, and guests
- Maintain organized property documentation, maintenance supplies, tools, and equipment records
- Respond promptly to urgent property issues and escalate appropriately
- Provide flexible support to Facilities/Residences management, taking ownership of ad hoc projects and special requests with discretion
- Coordinate closely with housekeeping, security, landscaping, and other household teams
- Maintain strict discretion and confidentiality at all times
Requirements
- Proven experience in luxury residential facilities, private estates, high-end property management, luxury hospitality or similar environments
- Strong technical aptitude and working knowledge of residential building systems
- Highly organized, proactive and detail-oriented, anticipating needs before they arise
- Resourceful, able to troubleshoot problems effectively and coordinate vendors with ease
- Thrives in fast-paced environments with changing priorities
- Exceptional professionalism, reliability and discretion
- Strong communication skills and good judgment, knowing when to resolve issues independently and when to escalate
- Takes pride in maintaining impeccable standards
- Understands the unique requirements of serving UHNW clients
Work conditions
- Full-time position based at a private estate in the San Francisco Bay Area
- Flexibility required to accommodate the dynamic needs of the property and the Principal's schedule, including occasional evenings, weekends and on-call availability for urgent matters
- Competitive compensation commensurate with experience, plus benefits
- Works closely with Facilities/Residences management and collaborates with household teams, including housekeeping, security and landscaping
- The highest level of discretion, confidentiality and professionalism required at all times
- Candidates must be legally authorized to work in the United States
Salary
My name is Tiffany Kolosick, and I have been working in the private service industry for more than 20 years. Before transitioning into recruiting, I held nearly every role within a private household, giving me firsthand insight into the responsibilities, expectations, and challenges faced by both clients and household professionals. This experience allows me to view each placement through the unique lens of both the client and the candidate. My primary goal is to create successful, long-term placements by ensuring that the needs, expectations, personality, and working styles of both parties are aligned. In my experience, when a placement is truly a win for both the client and the candidate, it creates the foundation for a successful and lasting relationship.
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