Administrative Assistant job (M/F) in Dubai, United Arab Emirates
Job description
Morgan & Mallet International is a global recruitment agency specialising in high-end household staff, estate staff, yacht crew, hospitality, and lifestyle management roles for HNW and UHNW clients worldwide.
Our Dubai office supports international placements and provides post-placement services, including payroll and visa assistance.
Role Overview
We are seeking a detail-oriented Admintrative Assistant to support our Payroll and Visa Services following candidate placements. This role is client-facing and operational, focused on ensuring a smooth post-placement experience for both clients and placed candidates.
The position is ideal for someone organized, reliable, and comfortable handling administrative processes, documentation, and follow-ups in a structured environment.
A training will be provided.
Responsibilities
- Assist clients after our candidate placement with payroll and visa-related procedures.
- Coordinate required documentation with clients, candidates, and external partners.
- Track visa processes, renewals, and timelines.
- Support payroll setup and ongoing administrative follow-up.
- Ensure files are complete, accurate, and compliant with internal processes.
- Prepare and organise documentation related to placements.
- Assist recruiters with post-placement admin tasks as needed.
- Maintain accurate records in internal systems.
- Handle basic coordination, follow-ups, and status updates.
- Support small day-to-day administrative tasks linked to operations.
Requirements
- Previous experience in an administrative, HR, payroll, or visa-related role is preferred.
- Strong organizational skills and attention to detail.
- Comfortable working with documents, checklists, and deadlines.
- Professional communication skills (written and verbal).
- Fluent English required; additional languages are a plus.
- Ability to manage multiple tasks and priorities calmly.
- Discreet, reliable, and service-oriented.
Work conditions
- A structured role within a growing international agency.
- Exposure to high-level clients and international placements.
- Clear responsibilities and processes.
- A supportive team environment in Dubai.
Salary
I'm Cheska, a seasoned executive assistant with 12 years of experience. At Morgan & Mallet International, we value attention to detail, multitasking abilities, and thriving in fast-paced environments. I am a firm believer that when you love what you do, everything falls into place effortlessly as part of your routine.
Never Miss the Right Role
Join our mailing list for select household staff positions.