Full-Time Personal Assistant job in Miami Beach, Florida, USA
Job description
We are seeking a highly proactive Personal Assistant to oversee residential construction projects, manage household operations, and provide comprehensive personal support to the principals.
This is a full-time, position for a professional who operates independently, takes ownership of projects, and ensures seamless execution without constant direction.
The ideal candidate is experienced in private households, comfortable managing vendors and property-related matters, and capable of handling both administrative and hands-on coordination responsibilities.
Responsibilities
- Oversee ongoing residential construction projects, including pool installation and home remodeling.
- Act as on-site point of contact for contractors and service providers.
- Monitor progress, timelines, and quality of work.
- Ensure vendors arrive on schedule and deliver agreed-upon standards.
- Follow up on project milestones and proactively resolve issues.
- Remain present during key construction phases, particularly when principals are traveling.
- Identify property-related needs and coordinate maintenance accordingly.
- Ensure the home remains organized, functional, and well-maintained.
- Coordinate household vendors and service appointments.
- Manage grocery shopping and household supply procurement.
- Oversee light household organization and laundry coordination.
- Handle ordering of household items and necessary supplies.
- Support logistical needs related to the property and daily operations.
- Manage calendar scheduling and time coordination.
- Handle personal logistics and task execution for the principals.
- Coordinate vehicle storage logistics, including scheduling pick-up and drop-off.
- Liaise with external professionals as needed.
- Manage property-related financial tasks, including oversight of property taxes, utility payments, and recurring household expenses.
- Utilize QuickBooks or similar systems for tracking and organization of financial records.
- Handle communications and correspondence on behalf of the principals when required.
- Operate with discretion and professionalism in all matters.
- Oversee daily care and coordination for the family dog.
- Schedule and manage veterinary appointments and pet-related services.
- Ensure consistent pet care standards.
Requirements
- Proven experience as a Personal Assistant, House Manager, or in a similar private household role.
- Experience managing residential construction or remodeling projects.
- Strong vendor management and coordination skills.
- Financial organization skills, including familiarity with QuickBooks or similar systems.
- Exceptional organizational and time-management abilities.
- Self-directed, high-agency professional capable of working without supervision.
- Tech-savvy and comfortable using digital tools and scheduling systems.
- Strong problem-solving abilities and sound judgment.
- Professional communication skills.
- Must be comfortable overseeing construction environments.
- Flexibility required during project phases and time-sensitive situations.
Work conditions
- Position: Full-Time Personal Assistant
- Location: Miami Beach, Florida
- Schedule: Monday to Friday, 9:00 AM – 5:00 PM
Salary
I’m Daniele. As a recruiter at Morgan & Mallet International, I specialize in household staffing for UHNW families across Florida and the United States. I manage the entire recruitment process, from understanding each family’s needs to sourcing, interviewing, and selecting the right private staff, ensuring a seamless experience for both clients and candidates.
What I enjoy most about my role is building genuine connections with people, listening to their stories, understanding their goals, and helping them take the next step in their careers. I take pride in matching candidates and families who share the same values and vision of excellence.
For me, recruitment is not just about filling positions; it’s about creating harmony within households and helping people build long-term, trust-based relationships that make a difference in their everyday lives.
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