Estate Manager in Miami, Florida, USA


A lovely and relaxed family based in England is looking for a reliable and experienced Estate Manager to organise and manage their part-time residence in Miami, Florida, USA.

​The family visit the property on a seasonal basis, it could be for a few months or only a couple of weeks, usually over the Christmas period.

The house has 12 bedrooms but usually no more than 6 people occupy the house at one time. The Estate Manager will supervise and manage around 10 people in total (5 housekeepers and 2 housemen who work in the property throughout the year, and 3-4 butlers who come for a season).

The estate manager will report to the family office in the UK. 
​
Start: As soon as possible. This is a permanent post. 

Duties and Responsibilities

  • Implementing and maintaining Management systems
  • Signing off expenditure
  • Cost Analysis
  • Household budgets and inventory of supplies
  • Overseeing house inventories
  • Schedule and oversee all contractor bookings 
  • Organising the duties and schedules of all domestic staff, staff training
  • Liaising with PA/Family Member/Transport
  • Maintenance plan - To check and ensure house maintenance has been scheduled and put in place for each season
  • Organisation
  • Hiring/Firing (HR)
  • Quality control
  • Uniform for staff, relevant to specific seasons /climate
  • Boat logistics
  • House budgeting/accounting preparation
  • Logistics when moving House
  • Implementing peak/off peak staff placement procedure
  • Staff training
  • Monitoring of staff accommodation
  • Responsible for family assets inventory during transit
  • Create portfolio of all information regarding the family and maintaining including taking pictures of house standards
  • Create a contact database for meal bookings and entertainment for the family and guests
  • Ensure all insurance policies and necessary contracts are in place

Requirements

  • Strong background, experience in a similar position
  • Positive ‘can-do’ attitude
  • Able to provide high standard service
  • Person with good connections (knows suppliers and contractors in the area)
  • Able to work autonomously without much supervision 
  • Strong managerial skills 
  • All-rounder, hands-on person
  • Driving licence
  • Allowed to work in the USA 

The position is live out but accommodation may be provided for the probation period (3 months).

Schedule and Salary: Negotiable, to be discussed with the client

Ad reference 828 LD

Position filled