Personal Assistant Job


A new Live out position is available in a home based office in Malibu, California, USA for an personal assistant.

The ideal candidate would have experience in a similar position, able to think out the box, solutions-orientated and willing to learn. Travel with the principal may be required.

This is a live-out position with an immediate start. 

Profile
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  • 3-5 years of experience in a similar position
  • Excellent written and verbal communication skills
  • Organised and would have a calm manner 
  • Fluent English, Spanish would be a plus
  • Ability to travel 
  • Ability to work alone and take initiative
  • Positive and willing to learn/adapt

Responsibilities

  • Managing the employer’s private office: all correspondences, make sure that “thank you” notes are sent promptly
  • Manage inbox and help me feel more in control of my life by understanding my needs and managing them in a professional way.
  • Communicate properly so I know what is getting done but you will manage the details.
  • Managing all aspects of principal’s personal life, all errands, personals shopping
  • Organizing all important documentation, maintaining it up-to-date and readily accessible
  • Organizing, participating and taking notes during meetings
  • Diary management, arranging meetings, agendas, press and interview requests
  • Booking domestic and international personal travel as needed (both commercial and private), and create itineraries
  • Assist with auctions; manage shipping and receiving, returns, etc.
  • Preparing vacation home for visit: coordinating and working with house managers
  • Wardrobe maintenance: pack/unpack, place newly acquired items, send items to consignment, etc.
  • Occasionally help principal w coordination of philanthropic activities so Plan and coordinate events
  • Help with real estate investments: communicate with tenants, trouble shoot, oversee construction
  • Supervision renovations and repairs
  • Researching and hiring vendors of various services
  • Acting as liaison between contractors, sub-contractors, suppliers etc.
  • Pet care: walk the dogs once a day, occasional trips to the vet, once a week physical therapy
  • Occasionally handle dry cleaning
  • Keep environment organized
  • Work with other home staff
  • Help with holiday decorating
  • Projects and other as needed roles and responsibilities

Qualifications
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  • Concise and clear written, exceptional interpersonal, professional and communication skills
  •  Organized, meticulous
  • Have a car
  • Loveanimals
  • 3-5 years of relevant experience
  • Four-year college degree preferred
  • Local candidate
  • Fluency in Spanish is a plus
  • Strong Microsoft Office Suite skills

Characteristics

  • Calm and consummate professional Resourceful
  • Kind, mild-mannered
  • Strong work ethic
  • Team player
  • Reliable
  • Self-motivated with the ability to work in a home environment 
  • Strong attention to details, forward thinking, highly organize-do 
  • High level of discretion, confidentiality and integrity
  • Ability to work and make decisions independently
  • Excellent memory
  • Ability to foresee and avert future problems

Schedules

Monday - Friday: 10am - 6pm

Salary - $35 - 37 per hour
Immediate Start

Post on 17/05/2019 by Morgan & Mallet International

​Ad reference : 1065 LD

On Hold

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