What is a Private Secretary?
Private secretary Job Description
A private secretary is responsible for diary management, filing and documentation, arranging meetings, reception duties, and managing all correspondence.
A private secretary will work exclusively for one client, or one family. His or her responsibilities may vary widely, but essentially this role is designed to support the client in all aspects of their private and professional life.
They must, therefore, have a good understanding of the client’s preferences, interests and needs. Although duties do vary, all private secretaries will be expected, as a minimum, to have excellent writing, organization and communication skills.
Some positions may be heavily focused on administration and managing correspondence, while other will emphasize project and/or office management, budgeting and accounts.
A private secretary will work exclusively for one client, or one family. His or her responsibilities may vary widely, but essentially this role is designed to support the client in all aspects of their private and professional life.
They must, therefore, have a good understanding of the client’s preferences, interests and needs. Although duties do vary, all private secretaries will be expected, as a minimum, to have excellent writing, organization and communication skills.
Some positions may be heavily focused on administration and managing correspondence, while other will emphasize project and/or office management, budgeting and accounts.
What responsibilities might a private secretary have ?
- Organizing meetings
- Managing calls, emails, faxes, letters and other correspondence
- Travel arrangements
- Managing interviews, meetings and other engagements
- Writing letters/emails, preparing documents and presentations
- Basic budget management
- Stock and supply operations, placing orders and liaising with various parties
- Acting as public representative or intermediary
All our privates secretaries are required to
- Hold clean criminal records in both their country of employment and country of origin
- Present all certificates and qualifications from training centers and/or schools they attended
- Successfully pass two interview stages
- Provide at least three positive references from previous employers
- Complete professional dossiers containing: CV, cover letter, proof of identity (photocopy or scan), proof of address, proof of the right to work in the country of employment (if applicable), driving license and pay slips from previous professional placements. Candidates should be aware that other documentation may also be required.
Morgan & Mallet International places and recruits private secretaries for temporary, seasonal, or permanent contracts.
Our recruitment consultants are always available to answer your questions.
