Full-time Executive Assistant (M/F) job offer in Central London, Uk
4261 LDM
United Kingdom
London
January 10, 2025
To be discussed
Job description
We are seeking an exceptional Executive Assistant (EA) to support a dynamic CEO in Central London, primarily in the Notting Hill area. The EA will also need to be present at the head office in High Wycombe, Bucks, a few days a week, particularly at the beginning of the role.
This is a pivotal role for a highly organized, proactive, and discreet professional who thrives in a fast-paced environment.
The EA will assist the CEO with company matters, manage daily activities, and ensure the smooth operation of both professional and personal commitments.
This position offers a hybrid working arrangement, with 1–3 days per week in the office and the remainder working from home. It is a permanent, full-time role, starting as soon as possible.
Responsibilities
- Calendar and Scheduling: Manage and prioritize the CEO’s calendar, scheduling meetings, appointments, and travel arrangements while anticipating and resolving conflicts efficiently.
- Communication: Act as the first point of contact for the CEO, managing emails, phone calls, and written correspondence. Draft, proofread, and edit communications while maintaining confidentiality.
- Meeting Coordination: Prepare agendas, presentations, and reports for meetings. Take notes and track action items as needed.
- Travel Management: Plan and book domestic and international travel, ensuring seamless itineraries. Prepare travel briefs, including details of accommodations, transportation, and meetings.
- Errands and Logistics Support: Run errands and organize deliveries as needed to support both the CEO's professional and personal responsibilities.
- Project Assistance: Support special projects, research tasks, and strategic initiatives as directed by the CEO. Track deadlines and milestones for timely completion.
- Administrative Tasks: Handle expense reports, invoicing, and organize filing systems to ensure records are up-to-date.
- Personal Assistance: Assist the CEO with personal searches, travel arrangements, and bookings.
Requirements
- Proven experience as an Executive Assistant, ideally supporting C-suite executives.
- Exceptional organizational and time-management skills with a keen eye for detail.
- Experience in a fast-paced corporate environment.
- Strong written and verbal communication skills.
- Ability to manage multiple priorities under pressure while maintaining a high level of accuracy.
- Discretion and professionalism in handling sensitive and confidential information.
- A proactive approach, with the ability to anticipate the CEO’s needs and work independently.
Work conditions
- Schedule: Monday to Friday, 8 hours per day, with some flexibility required.
- Salary: Competitive, based on experience.
Salary
Competitive, based on experience.
This job offer is introduced to you by Marina Shevchenko
This job offer is managed by Morgan Mallet International's agency London - UK
Address : 25 North Row, Mayfair, London W1K 6DJ, United Kingdom
Marina Shevchenko
Recruiter
Marina Shevchenko is a dedicated professional with a decade-long journey at Morgan & Mallet International, beginning part-time in 2014 and transitioning to full-time in 2015. Specialising in client and candidate relations, she excels in catering to individuals from the UK, US, and Eastern Europe. Fluent in English, Ukrainian, and Russian, Marina's multilingual skills facilitate seamless communication. Her role extends beyond borders, having managed Morgan & Mallet's offices in the UK and Ukraine. Marina's passion lies in understanding the distinct requirements of clients and candidates, ensuring perfect matches that align with their goals and personalities. She thrives on forging lasting connections and delivering exceptional service.
Morgan & Mallet International - Household staffing agency
This job offer is managed by Morgan Mallet International's agency London - UK
Address : 25 North Row, Mayfair, London W1K 6DJ, United Kingdom
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Full-time Executive Assistant (M/F) job offer in Central London, Uk
Permanent
Full time
Executive Assistant
Reference
4261 LDM
City
London
Country
United Kingdom
Posted
January 10, 2025
Salary
To be discussed
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