Job description
We are seeking an experienced Personal Assistant (M/F) to collaborate closely with a busy Real estate executive. This role offers a unique opportunity to become an integral part of a dynamic executive's operations within the real estate industry, encompassing brand collaborations, hospitality, and philanthropy. This is a dynamic role that requires someone fluent in wearing many hats, has a people-focused mentality, team player and a knack for problem-solving. You’ll work autonomously as well as collaboratively with all inside and outside contacts, and you'll also work on-set during major productions, taking on PA (M/F) responsibilities and acting as right arm to your executive on both the personal and business side.
Responsibilities and priorities will shift and change, and you will be responsible for traveling with your executive, coordinating special tasks and preferences while on location, work remotely (at times), and overall provide input and act as a key decision maker regarding scheduling, itineraries, travel booking, special preferences, and ensuring that each day runs smoothly. We are positive, collaborative relationship builders, and we seek someone who remains calm and positive under stressful situations. You are also humble and dedicated, understanding how to naturally work in a personal and home environment tackling sensitive tasks for the family. You're happy to help with running errands, production setups, daily lunches, stocking the fridge, handling catering needs, and overall balancing personal and business tasks. You must be flexible to travel for several weeks at a time to various on-set production locations. You must be Living in Arizona or willing to relocate.
Responsibilities
- Skilled in communication and collaboration, adept at managing complex interactions and handling extensive communications across inside and outside contacts
- Substantial experience working with Creative Executives, you have at least 2+ years working as a Personal Assistant to a CEO/COO.
- Provide project related and as needed support to the Principal across both professional and personal engagements
- This position involves an integration between business and personal life, so you truly must be happy to take on personal assisting responsibilities that could encompass moves, construction, vendor management, scheduling for house-staff, running errands, etc.
- Skillfully negotiate terms and costs with external vendors to secure favorable outcomes for the Principal.
- Maintain and synchronize multiple calendars, manage schedules, and prepare the Principal for engagements.
- Book extensive travel arrangements, paying special attention to preferences. You'll help book and manage travel for the family and support staff/crews.
- Lead administrative support for the Chief Executive, involving creative problem-solving and organization-wide communications.
- Drive projects, supervise timelines, and ensure successful deliverables while navigating intricate challenges.
- Foster and maintain relationships with the team across physical office locations and residences.
- Flexibility to work in a hybrid environment, including travel to on-set locations, as well as 2x a week onsite at Principals' home office.
Requirements
- You must have prior experience as a Personal Assistant to a CEO/COO.
- Longevity in previous positions - you must have worked for at least one employer consecutively for 3+ years.
- Proficiency in condensing complex information into clear formats suitable for presentations to the Principal.
- Exceptional organizational and time-management skills, capable of effective multitasking.
- Strong negotiation skills and a track record of successful vendor management.
- Problem-solving mindset, particularly in undefined situations, characterized by innovative thinking.
- Strong team player, capable of managing upwards and collaborating across all levels.
- Willingness to handle both significant and minor responsibilities, especially during the PA's absence.
- Kind, honest, and humble - overall, you have a positive outlook and possess an unwavering optimistic attitude. There is no problem too big that you can't handle!
- Loyal, passionate, and have a sense of humor!
- Extra consideration for a person who has a background in the real estate and hospitality industry.
Please note you must currently reside in Arizona or be willing to relocate and have a minimum of 3 years as an Executive/Personal Assistant to CEO/COO.
Work conditions
Salary
Salary range $100K-$125k plus bonus eligible and great benefits.
This job offer is introduced to you by Jonathan de Vanderbilt
This job offer is managed by Morgan Mallet International's agency New-York - USA
Address : 260 Madison Avenue, 8th floor, 10016, New York, NY - United States
Jonathan de Vanderbilt
Recruiter
Specializing in providing staffing and recruiting solutions across diverse VIP Household industries and sectors. With over three decades of industry experience, I bring a wealth of expertise to the table. I am proud to hold both the ELAC and CSP certifications, validating my proficiency in employment law and staffing best practices.
My professional strengths encompass a wide range of areas, including VIP Household Staffing, HR consulting, executive search, customer relationship management (CRM), and technical recruiting. I am deeply passionate about connecting top talent with our clients, fostering enduring relationships grounded in trust and quality.
Moreover, I am actively involved in mentoring and guiding our clients & candidates who share our company's core values. Together, we prioritize people-centric approaches, strive for operational excellence, and embrace innovation to meet the evolving needs of our clients and the industry at large.
Morgan & Mallet International - Household staffing agency
This job offer is managed by Morgan Mallet International's agency New-York - USA
Address : 260 Madison Avenue, 8th floor, 10016, New York, NY - United States
Share this job offer
Full time
Reference
4138 USJ
City
Country
United States
Posted
August 26, 2024
Salary
To be discussed
