Administrative Support: Provide comprehensive administrative support to the executive team, managing calendars, handling phone calls, emails, and correspondence, and prioritizing tasks effectively.
Language Proficiency: Utilize your proficiency in both French and English to facilitate seamless communication with international clients, candidates, and partners.
Client Relations: Assist in managing client relationships, attend meetings, and ensure clients receive the highest level of service and satisfaction.
Document Management: Prepare, proofread, and edit documents, reports, presentations, and proposals with precision and attention to detail.
Travel Arrangements: Coordinate complex travel itineraries, including flights, accommodations, visas, and ground transportation, for executives and clients.
Event Coordination: Support in planning, organizing, and executing high-profile events, conferences, and seminars.
Financial Administration: Manage expense reports, process invoices, and assist in financial record-keeping.
Project Management: Collaborate with the executive team on various projects, tracking progress, and ensuring deadlines are met.
Office Operations: Oversee office supplies, equipment maintenance, vendor relationships, and general office organization.
Confidentiality: Maintain strict confidentiality when handling sensitive information, contracts, and agreements.
Research: Conduct market research, gather data, and prepare reports to support decision-making.
Team Liaison: Act as a key point of contact between the executive team and other departments, facilitating effective communication and collaboration.
Problem Solving: Address unexpected challenges proactively and find efficient solutions to ensure operational efficiency.
Personal Assistance: Provide personal assistance to executives as needed, including managing personal appointments and tasks.