Personal Assistant in London, United Kingdom
1752 LD
London
May 11, 2021
To be discussed
Job description
Pro-active and professional Private Personal Assistant is required for a permanent position to provide administrative support for a busy HNW executive and family based in Central London, UK.
This is an office based live-out position, ideally the candidate should be based within 30 mins travel to Central London.
Start: Around September 2021.
This is an office based live-out position, ideally the candidate should be based within 30 mins travel to Central London.
Start: Around September 2021.
Responsibilities
• Managing diaries and organising meetings and appointments. Control access to the Principals as appropriate. • Booking and arranging travel, transport and accommodation.• Organising events and conferences.• Project Management • Negotiation – Domestic contracts, selection of new staff.• Aware of domestic protocol – managing domestic staff/security contractors.• On call 24/7, however sensible hours normally, potentially a bit of overseas travel • Acting as a first point of contact for Principals as delegated: dealing with correspondence and phone calls.• Reminding, prompting and progress chasing the Principals on important tasks and deadlines, with diplomacy and tact.• Compiling and preparing reports, presentations and correspondence.• Managing databases and filing systems as appropriate.• Implementing and maintaining procedures/administrative systems as appropriate.• Liaising with staff, suppliers and clients.• Collating, processing, tracking and filing expenses.• Conducting research on behalf of the Principals as required.• Organising the Principals personal commitments including travel or childcare.• Running errands to support the Principals on administration issues e.g. Visa Collection, Collection of sensitive parcels. • Preparing for Principals travel and ensuring residence/s are ready for occupancy, maintained appropriately.
Requirements
- Previous experience supporting UHNWI/ working in a family office - 5+ years experience in similar role
- Fluent English, Spanish will be a plus
- College educated, good IT skills – MS Word, Outlook, Excel (These may be tested at interview)
- No reference issues or bad credit history (Mandatory and detailed background checks)
- Well presented and articulate
- Resilient/ Naturally two steps ahead of events
- Pro-active diary management between principals
- Ability to juggle a busy and forever changing workload.
- Ability to be 1x step ahead at all times– planning and scheduling, foreseeing clashes etc.
- Excellent communication and organisation
- Cyber aware, diligent in use of IT from Phishing and Social Engineering attacks
- Attention to detail
- Problem solver
- Calm and efficient
- Able to work at pace and under pressure
Work conditions
Schedule: Ideal candidate needs to be flexible and available out of hours. Not necessarily 24/7 but there will be weekend contact.
Salary
Negotiable; excellent package for the right candidate
This job offer is introduced to you by Marina Shevchenko
This job offer is managed by Morgan Mallet International's agency London - UK
Address : 25 North Row, Mayfair, London W1K 6DJ, United Kingdom
Marina Shevchenko
Recruiter
Marina Shevchenko is a dedicated professional with a decade-long journey at Morgan & Mallet International, beginning part-time in 2014 and transitioning to full-time in 2015. Specialising in client and candidate relations, she excels in catering to individuals from the UK, US, and Eastern Europe. Fluent in English, Ukrainian, and Russian, Marina's multilingual skills facilitate seamless communication. Her role extends beyond borders, having managed Morgan & Mallet's offices in the UK and Ukraine. Marina's passion lies in understanding the distinct requirements of clients and candidates, ensuring perfect matches that align with their goals and personalities. She thrives on forging lasting connections and delivering exceptional service.
Morgan & Mallet International - Household staffing agency
This job offer is managed by Morgan Mallet International's agency London - UK
Address : 25 North Row, Mayfair, London W1K 6DJ, United Kingdom
Role has been filled already
Permanent
Full time
Domestic Staff
Reference
1752 LD
City
London
Country
United Kingdom
Posted
May 11, 2021
Salary
To be discussed
This vacancy has already been filled, but you can still apply for a future position.
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