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Looking to Hire a Personal Assistant in London, United Kingdom

Full Time Personal Assistant Job Offer and Vacancy in London, UK

Businessman based in London, United Kingdom, is looking to hire a personal assistant M/F to replace the assistant currently in post.
There will be a transfer and informations transmission between the current personal assistant and her replacement.
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Vacancy duties and responsibilities

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  • Assist the employer in his daily tasks and anticipate his needs
  • Update and manage the calendar as well as professional and personal appointments
  • Assistance with administrative tasks (medical appointments, reimbursement of medical expenses, etc.)
  • Reservation of restaurants, plane tickets, driver, …
  • Real estate management (France, England, Switzerland, Spain): rental, administrative management, acquisition, renovation, recruitment, house staff accounting
  • Organization of events such as wedding anniversary
  • Communication with the service providers of each property
  • Booking travel (hotels, tickets, transport, etc.)
  • Management of house staff (recruitment, employment contract, planning, absence, payroll, training, etc.)
  • Administrative management of family residences: Acquisition, renovations and sales of properties, routine maintenance
  • Mailbox management
  • Management of the insurance portfolio: calls for tenders, monitoring of claims, monitoring of medical refunds.
  • Management of valuables: inventories, transport, renovations, insurance
  • Vehicle management: acquisition, sale, import/export of vehicles, updating of documents, renovation and maintenance work.
  • Administrative, legal and accounting follow-up of companies
  • Administrative follow-up with the various tax specialists
  • Maintaining expenses and verifying payments
  • Management of postal mail for each company
  • Administrative follow-up with banks / follow-up of payments / opening of bank accounts
  • Booking travel, keeping the professional diary, tracking business travel expenses, paying business invoices, creating and tracking various files, writing and correcting correspondence
  • Respond to the employer's request at any time and also on weekends if necessary
  • Travel between France, United Kingdom and/or Luxembourg.
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Profile requirement

  • M/F
  • Minimum 3 years of experience in a similar position (personal assistant/management/family office)
  • Hotel experience preferred
  • Trustworthy and discreet
  • Writing skills
  • Speak French (native), fluent in English and have good notions of Spanish
  • Great autonomy in his work
  • Excellent communication and organizational skills
  • Proactive, reactive and dynamic person
  • Great versatility, ease of adaptation to changing situations
  • Invested and involved person
  • Excellent stress and priority management
  • Desire to learn new skills
  • Internet proficiency
  • B permit
  • Pack Office
  • Mobile and happy to travel
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Job Condition

  • ​​Job Description: Personal Assistant 
  • Position to be filled: April 2022
  • Place of work: London, United Kingdom
  • Employment contract: Long term contract with 3 months trial period
  • Working hours: Full time Monday to Friday with weekend availability if need

Personal Assistant Salary

According to profile
Laurine Mallet is pleased to introduce this new 
Full Time Personal Assistant
​Job and Vacancy
in London, UK
Ad reference: 1860 PAL
Post on 12/03/2022 by Morgan & Mallet International
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