Looking to Hire a Personal Assistant in London, United Kingdom
Full Time Personal Assistant Job Offer and Vacancy in London, UK
Businessman based in London, United Kingdom, is looking to hire a personal assistant M/F to replace the assistant currently in post.
There will be a transfer and informations transmission between the current personal assistant and her replacement.
There will be a transfer and informations transmission between the current personal assistant and her replacement.
Vacancy duties and responsibilities
- Assist the employer in his daily tasks and anticipate his needs
- Update and manage the calendar as well as professional and personal appointments
- Assistance with administrative tasks (medical appointments, reimbursement of medical expenses, etc.)
- Reservation of restaurants, plane tickets, driver, …
- Real estate management (France, England, Switzerland, Spain): rental, administrative management, acquisition, renovation, recruitment, house staff accounting
- Organization of events such as wedding anniversary
- Communication with the service providers of each property
- Booking travel (hotels, tickets, transport, etc.)
- Management of house staff (recruitment, employment contract, planning, absence, payroll, training, etc.)
- Administrative management of family residences: Acquisition, renovations and sales of properties, routine maintenance
- Mailbox management
- Management of the insurance portfolio: calls for tenders, monitoring of claims, monitoring of medical refunds.
- Management of valuables: inventories, transport, renovations, insurance
- Vehicle management: acquisition, sale, import/export of vehicles, updating of documents, renovation and maintenance work.
- Administrative, legal and accounting follow-up of companies
- Administrative follow-up with the various tax specialists
- Maintaining expenses and verifying payments
- Management of postal mail for each company
- Administrative follow-up with banks / follow-up of payments / opening of bank accounts
- Booking travel, keeping the professional diary, tracking business travel expenses, paying business invoices, creating and tracking various files, writing and correcting correspondence
- Respond to the employer's request at any time and also on weekends if necessary
- Travel between France, United Kingdom and/or Luxembourg.
Profile requirement
- M/F
- Minimum 3 years of experience in a similar position (personal assistant/management/family office)
- Hotel experience preferred
- Trustworthy and discreet
- Writing skills
- Speak French (native), fluent in English and have good notions of Spanish
- Great autonomy in his work
- Excellent communication and organizational skills
- Proactive, reactive and dynamic person
- Great versatility, ease of adaptation to changing situations
- Invested and involved person
- Excellent stress and priority management
- Desire to learn new skills
- Internet proficiency
- B permit
- Pack Office
- Mobile and happy to travel
Job Condition
- Job Description: Personal Assistant
- Position to be filled: April 2022
- Place of work: London, United Kingdom
- Employment contract: Long term contract with 3 months trial period
- Working hours: Full time Monday to Friday with weekend availability if need
Personal Assistant Salary
According to profile
Laurine Mallet is pleased to introduce this new Full Time Personal Assistant Job and Vacancy in London, UK |
Ad reference: 1860 PAL
Post on 12/03/2022 by Morgan & Mallet International |
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