Travelling Butler/Personal Assistant Job and Vacancy


​HNW family is looking for a Travelling Butler / Personal Assistant in Nice, French Riviera available as soon as possible.
 
Main Focus

Be the central point of communications with regards to Daily Routine, Owners Activities, F&B Service.
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Assume the role of Maitre D’Hotel as the central point of communication for the Principal and all on board hospitality operations and shore side activity coordination.   
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  • Reduce communication to the necessary, in a direct path and not circles.
  • Coordination and Scheduling where the Situational awareness is.
 
Field of Tasks
            
  • Inventory and issuance of vitamins and nutrition supplements, maintaining supplement list bed side mise on place ( keep-ready) ; stock replenish when necessary   
  • Newspaper print out and distribution. 
  • F&B service routine
  • General knowledge of cocktails, hosting functions, and service with style and class.
  • Chef interactionand information relay
  • Shipboard information relay, keeping of daily schedule, ensure coordination of daily movements
  • Restaurant particularities, research and communicate dress code, late last order policy, cancellation policy, etc.
  • Owner’s and guest reception – Butler Meet & Greet at the Gangway to exchange information and requests. No housekeeper required.
  • Service supplier management
  • Service supplier data base,recording regular rates, pre-agreed prices, preference information, service quality – valued regular service suppliers…
  • Scheduling and dispatchof service suppliers
  • Ordering upon owner’s request, taking task ownership from start to finish (with delegation and support in the shipboard resources) 
  • Guest receipts – Cat 9 expenses. (Navision software category for Personal expenses coding).
  • Pre-evaluation of options and proposals Priority evaluation of options if clear – like pre-approved ratesof known and valued service suppliers – captain signs
  • If ad-hoc or unclear,then guest receipt
  • Regulated prices from price list and not negotiable– no need to do guest receipt
  • Expenses incurred by special circumstances, – no need to retroactively ask for approval for events and payments which cannot be reversed. ( - Provide Report on “Unapproved Expenses” with an explanation”) 
  • If Clarification, Approval or feedback needed, try to seek pre-approval via Speedy Coms.WhatsApp, SMS or verbal.
  • Traveling with the family to the two yachts and worldwide Estates as per Principal’s requirements.
 
Personality and attributes

  • Excellent public communication skills.
  • Excellent coordination skills.
  • Well mannered.
  • A keen eye for details and a good capacity to adapt to any request or situation.
  • Resilient to stress and able to handle requests in a professional and efficient manner.
  • Understands concepts of privacy and confidentiality, invisible and available.
  • Attention to detail
  • Previous experience minimum two years as PA/ Maitr d’Hotel  in awarded Hotels , restaurants, experience in private Estates.
  • Relevant education.

Salary range : from 4 500-5000 euros
 
Contract rotation around 2 months on , 1 month off, flexible as per the owners requirements.  Approx 8-9 months work and 2-3 months’ vacation per year.
 
Scheme for paid leave: during the probation time of 3months , paid leave 2.5 days per month worked
After the probation, leave pay 15 days per month worked.

Ad reference : 1073 LD

Post on 23/05/2019 by Morgan & Mallet international

Position filled

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